How do I establish a Program where the BSC Buys the Janitorial Supplies at the CBRE Negotiated Rate?
You first need to understand how contract is currently set up with your BSC. There are two different scenarios at play:
Scenario 1 - Bundled Contract
Scenario 2 - Unbundled Contract
Where CBRE pays the BSC a lump sum which includes the purchasing of supplies as well as the cleaning of the respective facilities.
Where the BSC only invoices for the cleaning of facilities and CBRE already assumes the purchasing responsibility of supplies (usually separate line item on BSC invoice).
Approach the BSC and ask for pricing in the form of an actual invoice for the janitorial supplies they are purchasing for their respective managed properties they are cleaning.
The key is to receive from the BSC an invoice from the distributor they are partnered with for the account that shows the unit cost and estimated annual quantities of the products being purchased.
Obtain consumable spend data for what is being purchased outside of the distribution partner for your managed portfolio / site
Once an invoice is received work with your distribution partner in order to quantify what the savings would be in transitioning supply purchasing through the distribution partner.
Once savings are quantified, the FM can inform the BSC that they will be purchasing through the distribution partner as the designated distribution resource.
- This should not impact contractual language with BSC. CBRE is assuming its right as management agent in providing the most fiscally responsible outlet for the purchasing of supplies
- FM / PM does not incur any added responsibility in this instance, as the BSC retains purchasing responsibility by purchasing supplies at a more cost effective rate through the CBRE platform (the BSC should not be charging any fees, administrative or otherwise, for managing inventory or ordering through the CBRE-select portal).
Submit the data (using the Consumable Product Inventory Template) to the distribution partner to cross and quantify savings (this maybe another dedicated resource in the CBRE team or yourself)
Once savings have been identified, the distribution partner will set up the designated users to purchase their janitorial consumable supplies
MRO-027 Ver 1.2 (Dec 23)
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